Recommendations for photo organization

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I have a modest number of photo files on my HD - about 4,000. I'm not looking for anything fancy, just something that will let me view and organize these photos. I don't need to make cutesy slide-shows or do any editing. I just need to figure out what I have, be able to cull the herd a bit, and re-organize them into some kind of coherence. The Apple Photos app seems to be centered around the built-in photo repository, not directories full of images from digital cameras. There seem to be many products out there to do this, but they have all kinds of bells 'n' whistles that I really don't need, require a subscription etc. I don't mind spending a reasonable amount (say up to $50) for this capability, but many of the ones I've found cost twice that per year on a subscription basis, or over $100 to purchase outright.

Is there really nothing simple out there for this task? Am I missing something in the capabilities of the Apple Photos app?

Thanks.
 
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Consider: Photos is free, will do what you want. No need to use the rest, if you don't want. What you would do is import the images into Photos, then organize them into Albums based on whatever criteria you want to use. Any given image can be in more than one Album, if you want to do that. Photos can also make "Smart" albums for you, based on people, places, things, times. You can also sort by images, videos, kinds of shot (Panorama, time-lapse, burst, slo-mo, etc).

There is a full user guide for Photos here;


Rea the "Organize photos in albums" section for details on how it works.

That happens to be for the Ventura version, but it should still work.

One thing, if you do decide to use Photos, is that there are two ways to import the images. The default is to "copy" the image file into Photos as a whole, the other is to leave the file itself where it is on the drive and import just the location of that image file. The problem with that latter method is that if anything disrupts where that image is located, like you move it, or accidentally delete it, then Photos will report that it cannot fine the image when you want it. By the "copy" method the actual file is imported into the Photos database, which means you can then delete the original from the drive and keep it in the Photos library. IF you need it separately, any image can be exported back to a separate file from within Photos. Very handy. I have 14,000+ images and 500+ videos stored in my Photos library and it works very well for me.
 

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May I endorse Jake's suggestion of using the free Apple Photos app.

It really is a splendid app with lots of functionality, but with the bonus that you need only use those aspects of the app which suit your needs.

Ian
 
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I am looking for a photo organizer, but do not store my photos in Apple iCloud, if I were to move my photos to Photos, would these then be uploaded to the cloud.
 

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I am looking for a photo organizer, but do not store my photos in Apple iCloud, if I were to move my photos to Photos, would these then be uploaded to the cloud.
If you did move all your photographs and videos into the Photos app on your Mac for example - you and you alone would decide whether to use iCloud Services, whether to sync between Macs and iDevices, whether to back up your Photos Library to, say, Time Machine.

In other words, you would have absolute control.

If required, we could guide you re the benefits & downsides of syncing between devices, backing up to iCloud, to TM or to another EHD.

Choices are your entirely.

Ian
 
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If you did move all your photographs and videos into the Photos app on your Mac for example - you and you alone would decide whether to use iCloud Services, whether to sync between Macs and iDevices, whether to back up your Photos Library to, say, Time Machine.

In other words, you would have absolute control.

If required, we could guide you re the benefits & downsides of syncing between devices, backing up to iCloud, to TM or to another EHD.

Choices are your entirely.

Ian
I have had the iPhone and iPad for some time, and photos taken with them go straight to the cloud, however on my Windows PC, I used Photoshop Elements as my Album/Catalogue, using metadata to manage photos from my Nikon and and my Apple devices, downloading them to the hard drive, and backing up to Amazon cloud. I am not to bother about viewing on other devices via iCloud, as if when I rarely require to view photos I can do it via Amazon.
I could just but the Elements for the Mac, but am willing to try the Apple offerings first, why pay for something, if you already have something that does the job.
 
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Consider: Photos is free, will do what you want. No need to use the rest, if you don't want. What you would do is import the images into Photos, then organize them into Albums based on whatever criteria you want to use. Any given image can be in more than one Album, if you want to do that. Photos can also make "Smart" albums for you, based on people, places, things, times. You can also sort by images, videos, kinds of shot (Panorama, time-lapse, burst, slo-mo, etc).

One thing, if you do decide to use Photos, is that there are two ways to import the images.
Thanks, Jake. I agree that the Photos app could be the tool of choice for me, but I have a few questions about it.

One of my concerns is that the photos are going to get altered in some way when imported. I've been driven to insanity with an app on my iPad that can only import images from the Photos repository, and .PNG files with a transparent background get converted to having a white background when imported into the photos app. Not that this will be an issue with photographs, but it's clear that Apple does some kind of processing of the raw images.

Second issue is that once the pics are in the Photos repository, they can't be edited with a program like GIMP - the repository can't be opened or read by it.

Lastly, one of the frustrations I've had with organizing photos I already have stored in Google Photos is there is no way to tell what albums a particular picture has been added to. I once tried to organize that collection (separate from what I have on my HD) and could never determine which of the thousands of photos I had were "categorized" via an album. I could never determine if I was making progress on getting things organized as I always had this huge pile of photos that couldn't be distinguished from those that I'd already viewed and added to albums.

I'll definitely take a look at that guide and do some experimentation. I agree that importing by "moving" the photo into the Photos app is preferable. Part of the current disorganization is that I have dozens of different directories – some named well, others not – that I hope to clean up in some way, so a link to the file's location is a good way to have a bad day! :rolleyes:

Thanks again for the information!
 
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One of my concerns is that the photos are going to get altered in some way when imported. I've been driven to insanity with an app on my iPad that can only import images from the Photos repository, and .PNG files with a transparent background get converted to having a white background when imported into the photos app. Not that this will be an issue with photographs, but it's clear that Apple does some kind of processing of the raw images.
The import process has, for me, always kept the original image intact. If you use the "copy" option I recommended, the image is stored in the Photos library database as a blob (Binary Large OBject). The meta data is stored separately in another table in the database. Edits you may make (cropping, editing) are stored as individual actions in yet another place. The original is always there, and can be retrieved. If you need the file back, Photos can export to tiff, jpeg, png, and the original format. I don't use RAW format, I use HEIC, and it handles those perfectly. Given that the iPhone takes Live images, it exports both a still frame and the live image as a .mov file, it needs to. The metadata is reattached to the file when exported.
Second issue is that once the pics are in the Photos repository, they can't be edited with a program like GIMP - the repository can't be opened or read by it.
There are add-ons, but I don't use them. Most of the edits I do are simple, and easily done within Photos with the tools there. But it's easy to export an image, when I need to, do more extensive editing using, in my case Affinity Photo, then re-import the new image to the database. The beauty of using Photos for editing is that the original is always there, unchanged, as the database keeps the edits as separate actions. When you open an image, Photos recovers the original from the database, then re-applies all of the edits and presents the image to you as it has been edited. But the original, unchanged, it still there and can be retrieved.

Also, in the edit menu for the image is the option to edit using some external tools. Here is the menu for me:

Screenshot 2023-01-25 at 7.08.00 PM.jpg

Note that I can choose to edit in Affinity Photo, in which case the image is transferred, edited, and restored to Photos easily. I don't know if GIMP has an interface or not.

Lastly, one of the frustrations I've had with organizing photos I already have stored in Google Photos is there is no way to tell what albums a particular picture has been added to. I once tried to organize that collection (separate from what I have on my HD) and could never determine which of the thousands of photos I had were "categorized" via an album. I could never determine if I was making progress on getting things organized as I always had this huge pile of photos that couldn't be distinguished from those that I'd already viewed and added to albums.
OK, there are some tools to help. First of all, there is the Library, which is ALL of the images. When you put an image in an album, the actual file doesn't move or change. An entry is made in the database to say that "this image is in this folder" and nothing more. So, an image can be in one or more albums, with little change in the database size because the image isn't duplicated, just a new link created. And there is the function of a "smart" album, in which you can sort out which images are assigned to a given album, or even which images are assigned to NO album, i.e., unassigned.

It's free, play with it a bit to see what it can do. That's the best way to learn about it.
 
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OK, there are some tools to help. First of all, there is the Library, which is ALL of the images. When you put an image in an album, the actual file doesn't move or change. An entry is made in the database to say that "this image is in this folder" and nothing more. So, an image can be in one or more albums, with little change in the database size because the image isn't duplicated, just a new link created. And there is the function of a "smart" album, in which you can sort out which images are assigned to a given album, or even which images are assigned to NO album, i.e., unassigned.

It's free, play with it a bit to see what it can do. That's the best way to learn about it.
Yes!! I discovered the smart album - I created one where the album is NOT "any" – that does exactly what I want. When I'm done, all the photos in that smart album have not found a "home" in any album and can be deleted.

I think this might indeed do the trick. Photos does indeed have more capabilities than I was giving it credit for. Thanks for the advice!!
 
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all the photos in that smart album have not found a "home" in any album and can be deleted
Or, you can put them into an album named "Unassigned" or something similar. I try to never throw away an image, you never know when you may want it back for some reason.
 

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It's free, play with it a bit to see what it can do. That's the best way to learn about it.

Brilliant summary, Jake - and with pics to illustrate.

I also use Affinity Photo linked into the Photos app in the same way as you have.

Ian
 
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Or, you can put them into an album named "Unassigned" or something similar. I try to never throw away an image, you never know when you may want it back for some reason.
Yeah - I call it "uncategorized" but TBH it ends up with pics of stuff on the grocery shelf, or a screen-shot of something. Really "junk".

One other question though if you don't mind...

It appears if I sync my photos on my Mac, my iPhone and my iPad with iCloud, that albums I create on the Mac don't appear to replicate onto the iPhone or the iPad. Is that by design or is there something I can do so that the hours I'm putting in on getting this crap organized doesn't result in just a hodgepodge of thousands of pics on my mobile devices. I'm also concerned now that I'm going to end up eating up all of my usable space on the mobile devices because now my entire photo collection is getting replicated to the mobile devices! :eek:
 
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I have my photos stored in folders by year (only). I have used the import, leaving the photos in their original location. I am now trying to add names to people, and have show name, and have started the process. Issue: a number of photos do not identify people as people with no ring around the face, or facility to add names. As this is of prime importance in identifying my family and friends with 60 years + photos, is it possible to add people, the alternative is a vast amount of "albums" of individuals, which I want to avoid.
Question: what are Smart Albums and how do you use them? :)
 
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It appears if I sync my photos on my Mac, my iPhone and my iPad with iCloud, that albums I create on the Mac don't appear to replicate onto the iPhone or the iPad. Is that by design or is there something I can do so that the hours I'm putting in on getting this crap organized doesn't result in just a hodgepodge of thousands of pics on my mobile devices. I'm also concerned now that I'm going to end up eating up all of my usable space on the mobile devices because now my entire photo collection is getting replicated to the mobile devices!
They should sync eventually. However, that sync runs as a low priority, background task and could take days to complete. Let it go and it will, eventually, finish.

Yes, if you sync, the space on the iDevices will be consumed by the images. No solution for that. You could, of course, turn off sync, but then you have the mess on the iDevices. You need to make choices.
 
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So...(if I'm not wearing you out) If I opt to not do the automatic syncing on the mobile devices, syncing only what is on my Mac to iCloud photos, I know I can access that content on my mobile devices via iCloud.com. So that's fine. But what I do want is for any photos on my phone in particular (the iPad isn't involved in picture-taking normally) to get uploaded to iCloud. What I want, basically is a one-way sync. I want content on the iPhone to get backed up in iCloud, but I don't want everything on iCloud to come cascading back to the mobile device. Automatic would be nice, but I'm fine with doing a manual process occasionally. TBH I get so much junk in my iPhone pics, that I'd rather cull it a bit before sending them to iCloud anyway! :) You wouldn't believe the crap I have in Google Photos! :rolleyes:

I could swear I saw a process on Apple support that showed how to do this, but now I can't find it. They were instructions specifically for those who have iCloud Photos turned off.

I've been using Google Photos for several years, but would really like to get everything in one pile if I can. I downloaded all the photos I had in Google, so I can add those to my Apple Photos, but I don't want these all coming back onto my phone.
 
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I will hold off to see if Ian can assist with this. Ian is the expert on how all of the sync/upload works. I just let everything sync because I have sufficient space on my iDevices and don't care if I have all of the images on them. I know that if you turn off syncing on the iDevices they will stop transferring images in both directions, but what I don't know for sure is how, or if, Photos on the iDevices can be set for a one-way automatic upload. I do know that you can attach the iDevice to your Mac and use Finder to transfer pictures from the iDevice to the Mac, into Photos there, but I don't know how to make that automatic.
 
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I will hold off to see if Ian can assist with this. Ian is the expert on how all of the sync/upload works.
Thanks, Jake. I was thinking that if nothing else, it appears I can manually upload to Shared Albums. Once there, I can then move them into my Library. A bit of a kluge but not terrible. Will be interesting to see what Ian has to say...
 
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Thanks, Jake. I was thinking that if nothing else, it appears I can manually upload to Shared Albums. Once there, I can then move them into my Library. A bit of a kluge but not terrible. Will be interesting to see what Ian has to say...
You can also use Image Capture (in your Applications folder) to move them from iPhone directly to Photos.
 
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You can also use Image Capture (in your Applications folder) to move them from iPhone directly to Photos.
Thanks. But that's only available on the Mac, not the iPhone. I'm fine with automatic syncing my Mac to iCloud. All the photos are residing on my Mac now anyway, so moving them from the HD into the Photos DB is kinda six-of-one...

There doesn't seem to be a way to manually "push" the photos on my iPhone Photos app into the iCloud repository (at least that I've been able to discover). Perhaps it's just a matter of turning on iCloud storage for Photos periodically, let it sync, then turning it off again, which seems to delete all the photos that only reside in iCloud. Again a little kludge-y but not horrible. I'm actually more inclined to use the Shared Albums approach unless Ian has a better suggestion.
 
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Question: what are Smart Albums and how do you use them? :)
Make one and it should become apparent. You define "criteria" for which photos are to be included in the Smart Album. The criteria and the comparison varies by what attribute(s) you want to use to define the album. See the screenshots below...

I just created one where the "Album" was NOT "Any." That yields a Smart Album that shows all the photos that haven't been assigned to at least one album (basically my to-do list... :))
Screen Shot 2023-01-26 at 5.13.45 PM.png Screen Shot 2023-01-26 at 5.12.39 PM.png Screen Shot 2023-01-26 at 5.12.12 PM.png Screen Shot 2023-01-26 at 5.17.22 PM.png
 
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